From 1 January 2026, Belgium will require all businesses to use e-billing, encompassing transactions with other businesses, the government and even end consumers. This change, designed to streamline processes and improve transparency, marks a significant turning point for many businesses. To help you prepare, we'll explore the best tools for e-invoicing and share tips on how to implement these solutions effectively.
Table of contents
- Why is e-billing compulsory in Belgium?
- Key benefits of e-billing for businesses
- Top 5 tools to help with implementation
- How can e-billing be implemented effectively?
- Financial incentives and tax advantages for adopting e-invoicing
- Do you need assistance?
Why is e-billing compulsory in Belgium?
The digital administration of Brussels Region is leading Belgium towards e-invoicing to simplify administrative processes and improve efficiency in various sectors. This initiative is part of the government's objective to promote more transparent and less error-prone invoicing, for the benefit of businesses and government agencies. By switching to e-invoicing, businesses can modernise their operations, benefit from faster payments and comply with Belgium's evolving digital standards.
This initiative, which is particularly significant for small and medium-sized businesses, offers structured and compliant invoicing options that promote faster payment processing and better financial monitoring. With e-invoicing, businesses not only gain access to automated and reliable records, but also align themselves with national and European digital standards, ensuring their competitiveness in an increasingly digital economy.
Key benefits of e-billing for businesses
Implementing e-invoicing is not just about meeting regulatory requirements; it offers a number of strategic benefits that can help businesses grow and operate more efficiently:
- Increased efficiency Automatic invoice generation and delivery reduces administrative work and human error.
- Cost savings E-billing eliminates the costs associated with paper, post and storage.
- Improved cash flow Digital invoicing speeds up payments and reduces payment cycles.
- Transparency and compliance Digital records ensure compliance with tax obligations and minimise audit risks.
- Environmental impact Dematerialisation supports sustainability objectives, a growing challenge for customers and consumers.
Top 5 Tools for Implementing E-Invoicing in Belgium
Choosing the right e-billing solution is essential to ensure compliance and efficiency. Here are five recommended tools to consider:
Odoo - Best for Complete ERP Integration
- Overview Odoo: Odoo offers an extended ERP solution that includes e-invoicing functionalities. Its flexibility means you can integrate invoicing with other business operations, such as accounting and stock management.
- Key features :
- Automated invoice creation
- Payment tracking and reminders
- Integration with several payment gateways
- Why choose Odoo? Ideal for businesses looking for an all-in-one solution, it centralises the management of several departments and accelerates digital transformation.
Invoice Ninja - Best for small businesses and freelancers
- Overview : Invoice Ninja offers a user-friendly platform tailored to the needs of freelancers and small businesses. Its open-source framework means you can customise the features to suit your specific needs.
- Key features :
- Customisable templates
- Recurring billing options
- Real-time invoice tracking
- Why choose Invoice Ninja : This tool is cost-effective and highly customisable, making it perfect for small businesses moving to e-invoicing without complex requirements.
Zoho - Best for Tax and Accounting Compliance
- Overview : Zoho Books offers tax-compliant accounting and billing, ideal for Belgian companies. 100 % free, It offers robust functionality at no cost, optimising finances while ensuring compliance.
- Key features :
- Tax management tools
- Bank reconciliation
- Real-time financial reporting
- Why choose Zoho Zoho Invoice : If tax compliance is a priority, Zoho Invoice offers comprehensive tools for invoicing in compliance with Belgian regulations and simplified tax preparation.
Accountable - Best for Independent Professionals
- Overview Accountable: Accountable, designed for the self-employed and freelancers, simplifies e-billing, tax and expense management with an intuitive interface and tax reminders.
- Key features :
- Tax calculations and notifications in real time
- Spend tracking and integration for accurate budgeting
- Support for professional invoicing and simplified tax returns
- Why choose Accountable : Accountable is perfect for self-employed professionals looking to easily manage invoicing and tax preparation, offering a solution that handles both tasks without requiring complex accounting knowledge.
Bill.com - Best for High Volume Invoice Management
- Overview : Bill.com specialises in the automation of accounts payable and receivable, making it ideal for businesses handling a high volume of invoices. It supports approval workflows, automates reminders and integrates with leading accounting platforms.
- Key features :
- Automated approval workflows
- Multilingual support for international customers
- Integration with accounting software such as QuickBooks and Xero
- Why choose Bill.com? Bill.com: Companies that manage frequent invoices can benefit from Bill.com's automated processes, reducing the time spent on manual tasks.
How to implement your e-billing solution effectively
Implementing e-billing software is an investment that requires careful planning to maximise its benefits. Here are the key steps to successful configuration:
Assess Your Needs and Objectives
- Before selecting a tool, assess your company's invoicing needs. Are you a small business with simple invoicing needs, or do you manage several customers and need detailed reports? Your objectives will shape your choice of tools and features.
Choose a tool that integrates with existing systems
Look for software that integrates with your existing systems, such as accounting or ERP software. Tools such as Odoo and QuickBooks offer integration options that reduce the need for manual data entry and streamline financial management.
Build Your Team
Make sure your team understands how to use the new billing system effectively. Most e-billing providers offer training resources, tutorials or customer support to help you get started.
Automate repetitive tasks
Use your e-billing tool to automate time-consuming tasks, such as sending payment reminders or recurring invoices. Automation can significantly reduce administrative work and free up time for higher value-added tasks.
Monitor Compliance and Regularly Update Parameters
Keep your software up to date to ensure it meets Belgian compliance requirements, and regularly review your settings to adapt to any regulatory changes.
Financial incentives and tax benefits for adopting e-invoicing
To encourage the transition to e-billing, the Belgian government is offering financial incentives, These include a tax deduction of 120 % for investments in digital invoicing tools. This aid offsets implementation costs and reduces the resources dedicated to manual processes, thereby optimising operational costs.
For more details on government incentives and deductions, consulting a financial adviser or an expert in Belgian tax law can help you make the most of the advantages available.
Need help implementing these tools?
Navigating e-invoicing tools and ensuring compliance can be complex. Our team at Iterates is here to support you in implementing the right solution for your business needs. Contact us today for expert advice and a smooth transition to e-invoicing, so that your business is fully prepared for 2026 and beyond.
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